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Job Opportunities

Positions

Manager, Office Administration
 
POSITION SUMMARY:
Under the direction of the CEO, manages the operation of the financial system and performs administrative, bookkeeping and data processing duties.  Assists with campaign, planning, distribution and special projects as assigned. 
 
JOB RESPONSIBILITIES:
 
Administration – 40%
Answers telephone, routes calls, greets visitors and provides information as needed.  Schedules meetings and confirms attendance.  Prepares materials for meetings.  Purchases supplies and maintains equipment. 
Acts as a liaison with all organization vendors (i.e. insurance carriers and Workers Compensation)
Create campaign mailings, organize campaign materials and create/maintain campaign spreadsheets.
Provides a high level of customer service, assistance and information to internal and external customers. 
Assists with events including meetings, Rubbermaid Sales, campaigns,  and Day of Caring       
                                                                                   
Finance – 40%
Responsible for the accurate processing of finance, budget and campaign data.  Oversees the dispersement of all funds, including CFC.  Prepares payroll, bank deposits, billings and payments.
Performs daily data entry of database, including campaign pledges and cash receipts, billing information and transaction posting.
Prepares and maintains financial reports.  Maintains certificates for insurance, memberships and contracts
Acts as financial representative for audits
Maintains financial, administrative and HR files. 
Maintains pass codes and updates Financial manual 
 
Human Resources – 10%
Process all new Hire on-boarding and employee off-boarding documentation.
Enroll and administer all employee benefits, making changes to medical, dental and vision plans to ensure proper coverage
Manage all personnel and benefit files, job descriptions, and employee status
 
Executive Support – 10%
Maintains schedules for the President & CEO, monitors and cancels appointment as needed.
Ensures that the President & CEO is properly supported and prepared for all events and appointments. Includes preparing directional information, talking points, presentation supplies, and scheduling. Provides timely reminders of meetings and events. Coordinates Board and select Committee meetings through preparation and distribution of meeting materials, management of attendance, and coordination of meeting location, equipment, and materials. Attends meetings; records, prepares, and distributes minutes. Conducts post-meeting surveys as needed.
Prepares rooms/meeting spaces and orders food/beverages as requested.
Prepares internal and external documents as needed, including memos, letters and reports.
Assists in other areas as needed.
 

Internships

POSITION TITLE: Campaign & Communications Intern

REPORTS TO: Marketing and Development Manager

POSITION TYPE: Intern

DURATION: September 2017-Decemeber 2017

Organization Background: United Way of Northern Shenandoah Valley’s mission is to increase the organized capacity of people to care for one another in Clarke County, Frederick County, Shenandoah County and the City of Winchester.  United Way NSV works across these Counties to leverage resources, businesses, experts, and other service providers to advance the common good.  We prepare young people to work, help families become economically self-sufficient, and help individuals choose healthy lifestyles.

Opportunity Summary:  United Way of Northern Shenandoah Valley seeks an Intern to utilize their skills and implement a plan to achieve the following goals:

1.       Communicate our mission to current supporters and prospective stakeholders. 

2.       Engage the public in United Way mission aligned events and activities. 

3.       Increase awareness, trust, and support of United Way.

4.       Assist in campaign organization, strategy, goal setting, cultivation and reporting including creating a list of prospective businesses.

5.       Assist local employers in the planning, implementation, conducting and closing successful United Way workforce campaigns.

6.       Serve as United Way representative and ambassador, conveying the needs of the community to encourage individual contributions, advocacy, community and volunteer involvement.  

Responsibilities:

  • Collect and report campaign contributions.
  • Track and report campaign progress and results. Maintain current, detailed records of all campaign activities in the customer relationship software system. (Experience with Microsoft Excel and data entry is encouraged)
  • With the United Way team, prepare and deliver committee trainings, facilitate employee presentations and educate donors about the value of investing in our community through the UWNSV.
  • Organize and participate in workplace campaign kickoffs by preparing and delivering materials and scheduling agency speakers for these kickoffs.
  • Assist with design of marketing and outreach materials
  • With the United Way team, assist in communications efforts including speaking events, organizing campaigns, press and public relations efforts, and social media activities.
  • Assist with outside event and campaign activities through general staff and logistical support

This is an unpaid internship

Please send your resume and a cover letter to the attention of Elise Stine-Dolinar
estinedolinar@unitedwaynsv.org
United Way of Northern Shenandoah Valley
329 N. Cameron St., Suite 201
Winchester, VA 22604
540-536-1610